Administrative Assistant

CAES | Woburn, MA

Posted Date 6/03/2024

Delivering mission-critical, electronic solutions that protect lives. Use your creativity and critical thinking to take our products from concept to customer.

At CAES, we engineer solutions for the world’s most critical missions. We serve customers in the defense and aerospace markets. Seeking a career that offers challenging, diverse projects and opportunities? Looking for a position with a company that offers long-term professional advancement? Searching for a place that values a diverse, team-based environment? One that values YOU. Consider CAES.

The most important thing we build is TRUST

#CustomerFocus #Values #Leader #TogetherWePioneer


CAES Mission Systems in Woburn MA is seeking an Administrative Assistant. This role will primarily support site leadership team members with administrative tasks while also assisting in various HR functions. The ideal candidate is highly organized, proactive and will possess exceptional multitasking abilities, strong communication skills, and a keen attention to detail.



This position will be responsible for supporting the CAES Woburn Leadership Team, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently. The Leadership Team includes Operations, Program Management, Human Resources, Finance, Contracts and Engineering.

This will involve but wont be limited to:

  • Organize and prepare for meetings, including gathering documents, serve as scriber when applicable and attending to logistics of meetings
  • Act as the primary point of contact for internal and external stakeholders, handling inquiries and correspondence with professionalism and discretion
  • Assisting HR with employee events including organizing employee meetings, lunches, and other functions such as assisting with employee wellness and engagement activities
  • Maintain various records and documents for Leadership Team
  • Generating reports and presentations, consolidating data and preparing memos for distribution throughout the organization
  • Making travel arrangements, scheduling meetings, and organizing all facets of customer meetings
  • Preparing and submitting expense reports and general filing
  • Manage office supplies inventory and place orders as needed
  • Assist with internal mail delivery and phone calls where needed
  • Order entry support for sales/marketing
  • Recruiting coordination



Minimum Requirements:

  • High School Diploma or GED and minimum 2 years’ experience in administrative support to leadership level roles (multiple people)
  • Advanced skills in Microsoft Office (Outlook, Word, Excel, Zoom, Skype, SharePoint and PowerPoint)
  • Ability to maintain confidentiality and discretion at all times
  • This position requires access to technology, materials, software or hardware that is controlled by US export laws. In order to be eligible for this position, you must be a “US Person” under US export laws (or eligible for approval under a U.S. Government export license).

Preferred Qualifications:

  • High School Diploma or GED and minimum 4 years’ experience in administrative support to leadership level roles (multiple people)
  • Associates’ Degree strongly preferred
  • Previous experience in coordinating training programs and employee social events
  • Flexible team player, willing to adapt to changes and unafraid of challenges
  • Excellent organizational and communication skills (both verbal and written)
  • Ability to prioritize and manage multiple projects simultaneously
  • Strong knowledge of social media and interest in research
  • Desire to grow with company and take on additional challenges and projects as they become available
  • Strong time-management skills
  • Proactive and resourceful approach to problem-solving
  • High level of attention to detail and accuracy in work
  • Interpersonal skills with the ability to engage with all levels of the organization

Salary Range: [Administrative Assistant]: $54,875 - $88,096 annually. Applicable pay within the posted range may vary based on factors including, but not limited to, geographical location, job function of the position, education, and experience of the successful candidate. CAES provides a variety of benefits including health insurance coverage, life and disability insurance, 401K, paid holidays and vacation.



We take care of our people and provide competitive health, wealth and wellbeing benefits – from day one. You’ll also discover learning and development opportunities so you can take your career to the next level – and beyond.

Other benefits include:

  • Comprehensive PTO, Paid Holiday and Paid Family Leave Programs.
  • Student Loan Repayment Program & Tuition Reimbursement
  • 9/80 Alternate Work Week Schedule
  • Tailored Management/Leadership Training
  • Innovative Medical Programs, Including Family Forming


CAES is the largest provider of analog and radiation hardened technology for the United States aerospace and defense industry. From human spaceflight and space exploration, to missile defense and electronic warfare, to healthcare solutions addressing COVID-19, our talented team develop high performing electronic solutions that work the first time, every time.


At CAES we welcome differences and celebrate new ideas. We believe the diversity of our people inspires our creativity and drives our innovation. Everyone is welcome here, regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or genetic information.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation due to a disability for any part of the employment process, please email

Salary54,875.00 - 88,096.00 Annual

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