JOB ID: 24000099
Hershey, PA
Part-time
Job Category: Administrative Support (Clerical & Secretarial)
Milton Hershey School (MHS) is one of the world’s best pre-K through 12th grade private schools, where students from disadvantaged backgrounds are provided with a cost-free home and a top-notch education. Thanks to the generosity of Milton and Catherine Hershey in 1909, the school is fully endowed today with the resources to ensure students can thrive. The school has prepared almost 12,000 graduates to lead fulfilling and productive lives and is expanding to serve more students.
MHS is seeking a part-time Administrative Secretary (AS) for the Psychological Services Department in the Elementary Division. This role provides administrative and clerical support for the Associate Director of Psychological Services and staff of the Psychological Services Department; The AS handles a wide variety of responsibilities which require initiative, sound judgement, data management, a high degree of confidentiality, exceptional organizational skills, and an ability to communicate effectively with a variety of stakeholders. The Administrative Secretary position is primarily responsible for supporting the daily non-clinical operations of the Psychological Services department and collaborating with many other departments within the school. Responsibilities include:
- Extensive scheduling utilizing Microsoft Outlook calendaring.
- Drafting and finalizing documentation in Word, Excel, and PowerPoint.
- Addressing urgent matters expediently and professionally; ensuring timely communications with staff, students, sponsors, and others.
- Monitoring budget and other expense tracking.
- Ensuring appropriate records retention protocol is followed.
- Ensuring smooth operations of the front office for the building.
- Collaborating with other administrative staff throughout MHS.
- Other duties as needed include ordering supplies, data entry, special projects, etc.
This is year-round, in-person position located in Hershey, PA. The work hours are typically within from 7:30 PM to 4:00 PM Monday - Friday up to 29 hours per week. Hourly pay rate: $17.74 to $23.68 per hour, pay is determined based on experience. Part-time employees are eligible for a retirement savings plan, an employee assistance program (EAP), free lunches when on duty, and Hershey area discounts.
Qualifications:
- High School Diploma or equivalent required.
- Minimum one year experience in front/back office administration in a high-volume setting. School office administrative experience preferred.
- Exceptional communication and interpersonal skills, including the ability to collaborate with others.
- Proficiency in using technology, including MS Office Applications, Google applications, video conferencing, and the internet.
- Excellent project management skills, including time management, organizational skills, ability to multi-task, and prioritization.
- Ability to work in a fast-paced environment with changing priorities.
- Ability to work independently as well as to collaborate in a team environment.
- High degree of professionalism and high-quality customer service required.
- Candidates must demonstrate a high degree of integrity as all MHS staff are role models for students.
- Candidates should be willing to actively engage with students beyond the scope of their job responsibilities.