Do you want to provide administrative support for a team that ensures the integrity of the electoral process? Choose a career with daily variety and join the Department of State, Bureau of Elections as the Director’s administrative assistant. If you excel at communicating to create clarity with details, taking the initiative for successful problem solving, and building effective interpersonal work relationships, this is the role for you!
In this Administrative Assistant 1 position, you will support the Director and other Bureau management staff. Your responsibilities will include maintaining a calendar and communicating upcoming activities to the director and staff; representing the Director through frequent personal and telephone contacts with the public, government officials, and interdepartmental personnel; and handling travel arrangements for the Director and other staff members to meet Bureau related obligations. Additionally, work involves preparing and editing documents related to Bureau operations, compiling research, maintaining the central filing system, and performing other administrative duties to support the Bureau.
In this role you will also assist in the nomination petition and nomination paper filing processes. Do not miss your chance to choose administrative work for a team that strives to strengthen democracy by overseeing free, fair, and accurate elections while performing public outreach to improve voter education and participation. Apply now and make a difference with us!
Interested in learning more? Additional details regarding this position can be found in the position description.
Work Schedule and Additional Information:
- Full-time employment
- Work hours are 8:30 AM to 5:30 PM, Monday - Friday, with a 60-minute lunch.
- Telework: You may have the opportunity to work from home (telework) part-time. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg.
- Salary: In some cases, the starting salary may be non-negotiable.
- You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.
QUALIFICATIONS
Minimum Experience and Training Requirements:
- Such training as may have been gained through graduation from a four year college or university or any equivalent combination of experience and training.
Additional Requirements:
- You must be able to perform essential job functions.
How to Apply:
- Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
- If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
- Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
- Failure to comply with the above application requirements may eliminate you from consideration for this position.
Veterans:
Telecommunications Relay Service (TRS):
- 711 (hearing and speech disabilities or other individuals).
If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.
The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.