Post University is seeking an Executive Assistant to the Chief Academic Officer/Provost to join our growing team.
POST UNIVERSITY’S STORY:
Post University is a legendary, dynamic, growth-oriented organization of passionate, diverse professionals united in pursuit of life-changing service to countless students. Our “Make It Personal” ethos is the driving tenet that shapes all aspects of how we treat students and each other. Our distinct culture thrives on authentic non-negotiable behaviors that center on associates and students’ wellbeing in a largely work environment. The Post University’s success story is well positioned to be second to none.
JOB SUMMARY:
The Executive Assistant to the Chief Academic Officer (CAO)/Provost addresses all executive administrative functions of the Office of the CAO/Provost. This individual will oversee and coordinate the office’s daily operations, acting as the primary point of contact for the CAO/Provost and supporting the CAO/Provost with all communications out of the office. The Executive Assistant is responsible for maintaining the Academic Program accreditation docket and is the budgetary administrator for the Office of the CAO/Provost. The chosen candidate will demonstrate a clear understanding of the values of diversity, equity, and inclusion and the importance of keeping data and information in confidence. Please note: This is not a remote position. The Executive Assistant to the CAO & Provost role requires full-time, on-site work at Post University’s main campus in Waterbury, CT. Only candidates who are able to work in person will be considered.
Pay Range: $75,000 – $78,000
ESSENTIAL FUNCTIONS:
- Effectively oversee and coordinate the daily operations of the CAO/Provost’s Office by providing multi-faceted administrative and technical support.
- Act as the primary point of contact for the CAO/Provost’s Office for internal (faculty, associates, executives, students, etc.) and external (Trustees, parents, community members, vendors, partners, external colleagues) stakeholders.
- Maintain a complex set of schedules with a high volume of meeting requests, including arranging details of meetings/appointments, helping to set agendas, and taking minutes.
- Compose, edit, proofread, and otherwise help prepare communications, reports, presentations, videos, and other documents/files for distribution from the CAO/Provost’s Office.
- Collect and compile data and metrics from across the Schools, College, and Academic Departments into designated formats.
- Coordinate and maintain the integrity of the University’s Academic Program accreditation docket by monitoring for and acting on upcoming due dates.
- Act as the budgetary administrator of the CAO/Provost’s Office by overseeing the processing of expense reports, purchase orders, and requisitions. Ensure all purchases are correctly recorded under the proper budget line and monitor overdrafts.
- Support the CAO/Provost in the annual budgeting process for the various Academic Affairs departments.
- Plan and organize the conference and other travel for the CAO/Provost and Assistant Provost.
- Coordinate or lead assigned Academic Affairs projects.
- Support Academic Affairs and University-wide events, including invited speakers, Honor Society Induction Ceremony, and Commencement.
- Serve on University committees on behalf of the CAO/Provost’s Office.
- Keep all information, data, and sensitive matters in the highest confidence.
- Maintain a general understanding of the work performed in each Academic Affairs. department such that they can step in and support those associates if needed.
ADDITIONAL RESPONSIBILITIES:
- Maintain supplies needed for the Office of the CAO/Provost and the Program Chair. office in MacDermid Hall.
- Supervise student workers.
- Other duties as assigned by the CAO/Provost.
QUALIFICATIONS:
The successful candidate must be able to perform each essential duty satisfactorily. The requirements listed below represent the knowledge, skill, and ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
KNOWLEDGE, SKILLS, AND ABILITIES:
- A Bachelor’s degree is required.
- Five to Seven years of experience in higher education administration.
- Knowledge of state and federal higher education policies preferred.
- Exceptional verbal and written communication skills- including editing and proofreading.
- Excellent organizational and project-management skills: outstanding ability to prioritize workload while completing multiple projects and trouble-shooting concerns submitted from various stakeholders.
- Advanced knowledge of Microsoft Office software programs- including Word, Excel, Outlook, and PowerPoint.
- Demonstrated ability to work with confidential information and metrics.
- Ability to build and foster excellent working relationships across departments.
- Upbeat, positive attitude, and a supportive, outgoing work style.
- Commitment to the values inherent in diversity, equity, and inclusion.
As a member of our Post University team, the individual will share in a 135-year tradition of helping people achieve their personal and professional goals. Located in Waterbury, Connecticut, Post University has a vibrant campus and an excellent online program. The University offers a competitive salary and benefits package that includes medical, dental, 401(k) and tuition benefits.
Interested candidates should forward cover letter, resume, and three references to Post University Associate Experience.
Disclaimer: This opportunity may be withdrawn and/or amended.
Post University is an equal opportunity employer.
At Post, we embrace differences. We thrive on diversity. We believe our distinctions make us better educators, leaders, and simply better in every way possible. We gladly comply with all applicable laws. We do not discriminate because of sex, sexual orientation, age, race, color, religious creed, marital status, national origin, ancestry, disability, handicap or other legally protected status.
Post University's team members come from various backgrounds, experiences, and expertise. Each perspective helps us collectively evaluate situations from every angle for the best decision-making process available. This is the heart of our culture of continuous improvement, innovation, and collaboration.
800 Country Club Road
P.O. Box 2540
Waterbury, CT 06723
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