Thank you for viewing our job posting! Apply today for a career with Bedford-Somerset DBHS! Our vision is for every person and family that we serve will have a network of family, friends, advocates, and supportive services to live a full and productive life in our community. Learn more about us at www.dbhs.co. This opportunity is for a Secretary to serve as Receptionist and Switchboard Operator at the Bedford DBHS Office where they will be ensuring efficient operations throughout the office.
We offer excellent benefits, pension plan, family friendly work environment, paid time off, and more!
This position serves as Receptionist and Switchboard Operator in our Bedford office. This position requires the Clerk 2 to establish and maintain a good working relationship with all co-workers, consumers, and the general public. Exceptional communication is key as this position is responsible for welcoming all visitors to DBHS, notifying appropriate staff upon arrival of consumers/visitors, as well as providing consumers with excuses or mileage vouchers as requested. Work includes updating sign in/out board, providing general information to the public, as well as operating the switchboard by answering all calls and routing to appropriate staff, either directly or by voice mail. Additional responsibilities include:
- Proofreading documents for completeness and accuracy
- Recording all checks and monies received by the agency in Accounts Receivable computer program
- Generating reports
- Handling incoming and outgoing mail
- Attending required meetings and trainings
- Training new clerical workers on the switchboard/receptionist duties
Work Schedule and Additional Information:
- Full-time employment
- Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch.
- On occasion, staff may need to work hours outside of the set work week to complete projects, meet work demands, or in the event of an emergency.
- You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.
QUALIFICATIONS
Minimum Experience and Training Requirements:
- Six months as a Clerk 1 and educational development to the level of the eighth grade; or
- Completion of a high school business curriculum; or
- Any equivalent experience and/or training which provided the required knowledges and abilities.
Other Requirements:
- You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency.
- You must be able to perform essential job functions.
Legal Requirements:
- You must pass a background investigation.
- This position falls under the provisions of the Older Adult Protective Services Act.
- Under the Act, a conditional offer of employment will require submission and approval of satisfactory criminal history reports, including but not limited to, PA State Police and FBI clearance.
- This position falls under the provisions of the Child Protective Services Law.
- Under the Law, a conditional offer of employment will require submission and approval of satisfactory criminal history reports including, but not limited to, PA State Police clearance, PA Child Abuse history clearance, and FBI Fingerprint clearance.
How to Apply:
- Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
- Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
- Failure to comply with the above application requirements may eliminate you from consideration for this position.
Veterans:
Telecommunications Relay Service (TRS):
- 711 (hearing and speech disabilities or other individuals).
If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.
The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.
- Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
- Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
- Your score is valid for this specific posting only.
- You must provide complete and accurate information or:
- your score may be lower than deserved.
- you may be disqualified.
- You may only apply/test once for this posting.
- Your results will be provided via email.