Grant Management Specialist

Veterans Affairs, Veterans Health Administration | Philadelphia, PA

Posted Date 10/07/2019
Description This position is located in the Department of Veterans Affairs (VA), Veterans Health Administration (VHA), Eastern Region, Veterans Integrated Service Network (VISN 4), Philadelphia VA Medical Center, Research Service, Philadelphia, PA.
  • Oversees reviews, analyzes, and evaluates grants/assistance program applications, plans, and estimates.
  • Negotiates terms and conditions of well-defined awards to include costs, schedules, and oversight responsibilities; preparing, processing, issuing and tracking grants/assistance awards, and compliance with reporting requirements.
  • Conducts program evaluation, including monitoring and assessing awardee performance, and establishing performance measures; monitoring, assessing and ensuring awardee complies with all terms and conditions of award.
  • Initiates and/or recommends that an audit be performed; conducts resolution of audit findings or monitor audit resolution in partnership with resolution officials; conducting post-award reviews and analyses to identify management financial and administrative issues.
  • Serve as a liaison with external customers, recipients and awardee community to clarify, interpret and resolve issues.
  • Performs the final review of completed awards, making appropriate adjustments or disallowances, and processing close-outs; and ensuring compliance with all regulatory and legal requirements.
  • Implements and interprets grants/assistance management policies, procedures, and practices.
  • Provides training technical assistance, oversight, ethics, advice, expertise, and consultation to program offices, awardees, review panels, applicants, recipients, and sub-recipients as needed.
Work Schedule: Monday to Friday, 8:00 AM to 4:30 PM
Telework: Available
Virtual: This is not a virtual position.
Position Description/PD#: Grant Management Specialist/PD06257-O
Relocation/Recruitment Incentives: Not Authorized
Financial Disclosure Report: Not requiredTo qualify for this position, applicants must meet all requirements by the closing date of this announcement, 10/28/2019.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-09 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

You may qualify based on your experience and/or education as described below:
  • Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: experience in administrative and management related to a wide range of administrative laws, policies, regulations and providing, securing or negotiating for the resources or services needed to manage and run a service or organization; precedents applicable to the administration of budgeting, fiscal management and analysis, and procurement/contracting management related to the operation and management of a service or organization; overseeing and preparing, compiling, and validating reports.. OR,
  • Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have a master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree or LL.B. or J.D., if related. OR,
  • Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education.
You will be rated on the following Competencies for this position:
  • Administration and Management
  • Interpersonal Skills
  • Self Management


Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements: Work is primarily sedentary. Some walking, standing, bending, lifting, etc.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

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