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PIMS Administrator

Commonwealth Charter Academy | PA

Posted Date 3/06/2025
Description PIMS Administrator
Position Summary

Working from one of our Family Service Centers, the PIMS Administrator will work with school staff to accurately report state and federal reports. This person will prepare regular reports for external audiences that summarize data on students and staff including enrollment, demographics, performance, courses, etc. – including the data needed to support state and federal reporting. This individual will also prepare ad hoc reports requested by external and internal audiences often requiring a short turnaround. The ideal candidate will have experience with state and federal reporting requirements and have expertise in data manipulation, reporting, and importing and exporting between applications.

In order to be successful in any role at CCA, employee must carry out all responsibilities in such a way that demonstrates and models the values of CCA, abides by all standards and behaves in a professional and engaged manner at all times.


Responsibilities
  • Review and Submit the school’s data submissions via PIMS, PennData, CRDC and Child Accounting Systems;
  • Provide timely data reports to the supervisors;
  • Develop and coordinate information management systems to provide efficient and effective collection, storage, and communication of student and staff data;
  • Provide training and assistance to school staff and administration on data requirements and procedures;
  • Attend professional development sessions, including those offered by PDE, to provide updates to the PIMS team;
  • Interpret data and other statistical information;
  • Develop timelines and tracking systems for all required reports and ensure timely submission of all reports;
  • Coordinate data collection, verification, and entry processes and maintain all required records;
  • Serve as the liaison with the State Department of Education regarding requirements and procedures related to data reporting;
  • Work with school personnel to monitor and track data for inconsistencies, research discovered inconsistencies, and develop a plan for correction and future prevention; and
  • Perform other duties as assigned

Competencies
  • Ability to work effectively with and without direct supervision
  • Highly detail-oriented and analytical
  • Demonstrated ability to work well in fast paced environment with a team player track record
  • Pennsylvania Information Management System (PIMS) Certified
  • Advanced Excel user
  • Experience in educational data collection and reporting
  • Experience establishing procedures for data management and quality control
  • Experience in K-12 education
  • Comfortable with technology and experience learning new technologies
  • Excellent communication skills, both oral and written
  • Experience working with large data sets from different sources

Work Environment
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, and fax machines.

Physical Demands
Requires the ability to lift, squat, sit, bend or stand as necessary. Ability to travel to other sites/locations as needed.

Position Type
  • Full-time
  • Exempt
  • Salary

Travel
  • Limited travel may be required for this position.

Required Education and Experience
  • Associates degree or the equivalent work experience
  • 4 -years of relevant work experience
  • PIMS Certified (Completed Data Quality Curriculum -Beginners)

Preferred Education and Experience
  • Bachelor’s Degree Preferred
  • 5 years of relevant work experience
  • PIMS Certified (Completed Data Quality Curriculum -Experienced)

Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Commonwealth Charter Academy is an equal opportunity employment, educational and service organization.

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