Fiscal Technician (Local Government) Bedford-Somerset County MH/ID

NOTE: THIS IS A REPOSTING OF CS-2024-92585-L0380. IF YOU APPLIED UNDER THE PREVIOUS POSTING WHICH WAS OPEN FROM AUGUST 28, 2024 TO SEPTEMBER 11, 2024, YOU CANNOT SUBMIT A NEW APPLICATION.

• Performs payroll processing and related payroll expenses duties, to include reviewing, analyzing, and processing bi-weekly payroll for staff. 
• Verifies payroll changes to salary, cost center & employer/employee deductions.
• Maintains data in Payroll System and keeps payroll support files for any future review.
• Prepares and submits direct deposit transfer files and prints checks as needed.
• Performs payroll related expenditure processing and benefits payment processing.
• Prepares payment requests for the payment of benefits associated payrolls. 
• Prepares Payroll account benefit and tax reconciliations, by pay period, monthly and quarterly for posting to the general ledger. 
• Prepares all necessary reports to process payroll as well as the preparation of monthly, quarterly, and annual reports and assists with reconciliation of required tax files and state reports. 
• Assists with annual financial reports/forms to be reviewed by immediate supervisor and filed or mailed on a timely basis. 
• Completes required electronic transfers. 
• Assists with monthly payroll account reconciliation comparing to bank statement transactions. 
• Assists with End of Year processing.  
• Performs accounts payable and invoice processing duties, to include receiving, reviewing, and posting all invoices in the Accounts Payable system utilizing the purchase order system which includes processing of Rents, Utilities, Assets, and other related expenditures. 
• Prepares all ACH payments, on-line payments, manual printing of checks, direct one-time debits for processing weekly. 
• Reconciles and prepares Visa payments. 
• Prepares and codes and posts all electronically deducted invoice payments. 
• Provides supervisor with an electronic copy of the check registers for review weekly, and retains copy for record. 
• Maintenance of Vendor Profiles. 
• Maintains weekly, monthly, quarterly, and annual payable reporting. 
• Perform accounts receivable duties, to include invoicing for rents, reimbursements and other income needs, collection, bank deposits, cash receipts, reconciliation, and month end duties. 
• Performs General Ledger duties to include journal entries, reconciliation, and depreciation of fixed assets. 
• Assist in budgetary reporting and auditing processes. Performs other related duties as assigned.
  

Work Schedule and Additional Information:

• Full-time employment
• Work hours are 8:00 AM to 4:30 PM, Monday - Friday, with a 30-minute lunch.
• This position will be headquartered in either Bedford or Somerset. If a Bedford applicant is selected, the position will be in Bedford. If a Somerset applicant is selected, the position will be in Somerset.  
  1. The Somerset DBHS location is 245 West Race Street, Somerset, PA 15501.
  2. The Bedford DBHS location is 1243 Shed Road, Bedford, PA 15522. 
• You must travel to both locations as needed. 
• On occasion, staff may need to work hours outside of the set work week to complete projects, meet work demands or in the event of an emergency. 
• This is a bonded position, which requires an applicant’s credit history to be reviewed by an insurance company and must meet this bonding process.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• One year as a Fiscal Assistant or three years of work involving the maintenance of fiscal or financial records, including one year of responsible work which involves the application of accounting or fiscal principles and practices; and graduation from high school; or 
• One year of experience in maintaining and reviewing fiscal records and an associate degree in accounting or business administration; or 
• Any equivalent combination of experience and training.

Other Requirements:

• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency.
• You must be able to perform essential job functions.

Legal Requirements: 

• You must pass a background investigation.
• This position falls under the provisions of the Older Adult Protective Services Act.
  1. Under the Act, a conditional offer of employment will require submission and approval of satisfactory criminal history reports, including but not limited to, PA State Police and FBI clearance.
• This position falls under the provisions of the Child Protective Services Law.
  1. Under the Law, a conditional offer of employment will require submission and approval of satisfactory criminal history reports including, but not limited to, PA State Police clearance, PA Child Abuse history clearance, and FBI Fingerprint clearance.

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position. 

Veterans: 

Telecommunications Relay Service (TRS): 

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date. 

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

• Completing the application, including all supplemental questions, serves as your exam for this position.  No additional exam is required at a test center (also referred to as a written exam).
• Your score is based on the detailed information you provide on your application and in response to the supplemental questions. 
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or:
  • your score may be lower than deserved.
  • you may be disqualified.
• You may only apply/test once for this posting.
• Your results will be provided via email.