Manager of Contracted Related Services

Commonwealth Charter Academy | PA

Posted Date 6/05/2024
Description Manager of Contracted Related Services

Position Summary
Working from one of our Family Service Centers, the Manager of Contracted Related Services will ensure the continuity of Commonwealth Charter Academy (CCA) goals and vision as it pertains to providing special education supports and related services for the learners of CCA through managing the contract lifecycle for all related service vendors. Under the supervision of the Senior Director of Fiscal Operations, the Manager of Contracted Related Services is responsible for the research, negotiation, procurement, evaluation, and contract management of various related service vendors in Pennsylvania for special education and 504 learners. This person must carry out responsibilities showing commitment to CCA learners while modeling the values of CCA in a professional manner.

  • Complete the school’s related services and other associated or similar agreements, resulting in fully executed contracts as well as addendums for additional work assignments
  • Negotiate service rates and contracts for new and established related service vendors
  • Research, initiate contact, and meet with potential related service vendors for contract discussions, negotiations, and coordination of fully executed agreements
  • Serve as liaison for current related services vendors using effective and consistent communication through routine and structured meetings
  • Manage monthly invoice process and timelines for established related service vendors
  • Review all monthly related service invoices for accuracy and recommend for payment approval
  • Maintain updated and consolidated records of current contracts for ease of reporting and thorough analysis
  • Work closely with Special Education Administration to ensure services are being performed appropriately and concerns are addressed with related service vendors in a timely manner for expedient resolution
  • Complete annual contracts for needed school placements and/or transportation services
  • Maintain agreements and auxiliary documents in the contract management system and other electronic folder structure
  • Provide initial training of newly contracted related service vendors in support of compliance with the school’s procedures and Pennsylvania Department of Education regulations
  • Assist with presenting during professional development training for all related service vendors
  • Oversee continued successful operation of School Based Medical ACCESS program and assist with supporting users of Service Tracking and Reporting (STaR) logs in IEPWriter
  • Provide supervision to assigned Business Office staff
  • Additional duties as assigned
  • Negotiation skillset with legal knowledge to ensure compliance and mitigate risks
  • Critical thinking and analytical skills with sound decision-making abilities
  • Detail-oriented, organized, thorough and accurate
  • Excellent communication, both written and oral, as well as strong interpersonal skills to effectively manage relationships
  • Maintain strong professional relationships with related service vendors
  • Customer focused approach with a high degree of flexibility
  • Demonstrated ability to work well in fast-paced environment.
  • Technologically proficient (especially with Microsoft Office products).
Work Environment
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands
This is largely a sedentary role. Requires the ability to lift, squat, sit, bend or stand as necessary.? Ability to travel to other sites/locations as needed.

Position Type
  • Full-time (12-month)
  • Exempt
  • Salary
  • Travel may be required for this position.
Education and Experience
  • Minimum of a Bachelor's degree in Finance, Business Management, or related field
  • Experience with contracts and negotiations is required
  • Previous supervisory experience is preferred
  • Medical ACCESS and special education related services knowledge is a plus
Additional Eligibility Qualifications
  • Valid PA Driver’s License and appropriate automobile insurance coverage
  • Updated clearances as required by Pennsylvania for school employment
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

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