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Accounts Payable Clerk

Commonwealth Charter Academy | Harrisburg, PA

Posted Date 4/14/2025
Description Position Description
Accounts Payable Clerk

Position Summary
Commonwealth Charter Academy (CCA) is looking for qualified candidates to fill the position of Accounts Payable Clerk. Working from our main campus in Harrisburg, PA, the Accounts Payable Clerk will be part of a team responsible for the day-to-day processing of all special education services invoices and accounts payable invoice processing, including the creation of purchase orders, credit card payments, purchasing of services, and other business office operations as needed.


Job Goals
To ensure the accurate and timely processing of all invoices and payments, maintain organized records, and adhere to compliance requirements. To also assist and support other members in the business office with various assigned duties.


Essential Functions
  • Review and general ledger account code special education service provider invoices for payment
  • Field special education vendor payment inquiries by working with the accounting team
  • Enter data for special education cost tracking and various state reporting
  • Process invoice payments via the Business Office credit card
  • Prepare and process invoice check payments on a weekly basis
  • Communication with vendors as needed regarding invoicing questions and/or concerns
  • Review the Instructional Technology Subsidy payment files for accuracy and coordinate payment with the third-party check processor
  • Prepare all purchase orders as requested and assist with purchasing as needed
  • Serve as backup for other business office staff, including but not limited to the accounting and accounts payable teams.
  • Obtain and ensure all invoices follow the approval guidelines prior to payment
  • Provide support to management when needed
  • Other accounting and administrative duties as assigned as the department grows and changes with the school’s priorities


Competencies
  • Excellent communication and interpersonal skills
  • Ability to work effectively both with and without direct supervision
  • Detail-oriented, organized, thorough, analytical, and accurate
  • Critical thinking skills with the initiative to solve problems
  • Strong technology skills (Microsoft Office programs)
  • Able to work well in a fast-paced environment
  • Able to multi-task and willing to assist and work with other staff
  • Dependable and confidential
  • Customer service focused with a Team Player mentality
  • Accounts payable background a plus
  • Detailed knowledge of special education individual education plans a plus


Work Environment
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, photocopiers, and other technology.


Physical Demands
This is largely a sedentary role. Requires the ability to lift, squat, sit, bend or stand as necessary.

Position Type
  • Full-time
  • Non-Exempt
  • Hourly

Travel
  • Occasional travel may be required for this position.


Required & Preferred Education and Experience
  • High School Diploma required
  • 2 years of relevant work experience or Associates degree in Business preferred


Additional Eligibility Qualifications
  • Valid PA Driver’s License
  • Appropriate Automobile Insurance Coverage


Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Commonwealth Charter Academy
is an equal opportunity employment, educational and service organization.

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