Carnegie Mellon University is dedicated to creating and disseminating knowledge through research. The Office of Sponsored Programs (OSP) contributes directly to this mission by providing comprehensive support to faculty and staff in the administration of externally sponsored research. OSP's Primary functions include Proposals, Contracts, and Awards.
Our OSP team is searching for a part-time Contract Administrator. This is an exciting opportunity for someone who thrives in an interesting and challenging work environment. You will contribute to the department by performing an initial assessment of documents received to determine next steps to assist the Contracts Officers, and Contract Analysts in reviewing and negotiating agreements.
In this role you will be an integral member of the Contracts Team in OSP and will be responsible for the oversight of the Office of Sponsored Programs mailbox dedicated to outgoing subcontracts.Core responsibilities include:
- Monitoring the OSP subcontracts mailbox and routing and responding to incoming requests in a timely manner.
- Reviewing and assessing incoming requests to determine the appropriate assignment.
- Collaborating with the OSP Subcontracts Team to ensure proper assignment of agreement requests.
- Logging requests into the appropriate databases.
- Initiating agreement records within OSP’s Contract Management System (CMS).
- Communicating with departments and other stakeholders to gather necessary information and documents.
- Collaborating with other members of the Intake Team to assign agreements and serving as backup for the primary OSP mailbox.
- Referencing other systems and databases to screen new assignments for compliance concerns.
- Maintaining the integrity of data stored in the CMS and other related databases.
- Gathering data and preparing reports on the status and management of the contract negotiation lifecycle.
- Drafting correspondence.
- Assisting other functional units within the Office of Sponsored Programs with processing proposals, awards, and subcontracts as needed.
Flexibility, excellence, and passion are vital qualities within OVPR. Inclusion, collaboration and cultural sensitivity are valued competencies at CMU. Therefore, we are in search of a team member who is able to effectively interact with a varied population of internal and external partners at a high level of integrity. We are looking for someone who shares our values and who will support the mission of the university through their work.
You should demonstrate:
- Strong attention to detail
- Self-motivated, accountable
- Comfortable working in a fast paced work environment
Qualifications:
- Education: Bachelor’s degree
- Years of experience: 1-3 years of experience in a professional work environment. Prior experience in higher education is helpful, but not required.
- A combination of education and relevant experience from which comparable knowledge is demonstrated may be considered.
Requirements:
- Successful background check
Joining the CMU team opens the door to an array of exceptional benefits available to eligible employees.
Those employees who are benefits eligible have the opportunity to experience the full spectrum of advantages from comprehensive medical, prescription, dental, and vision insurance to an enticing retirement savings program offering a generous employer contribution. You can also unlock your potential with tuition benefits and take well-deserved breaks with ample paid time off and observed holidays. Finally, rest easy knowing you are covered by life and accidental death and disability insurance.
Other perks include a free Pittsburgh Regional Transit bus pass, our Family Concierge Team to help navigate childcare needs, fitness center access, and so much more!
For a comprehensive overview of the benefits that may be awaiting you, explore our Benefits page.
At Carnegie Mellon, we value the whole package when extending offers of employment. Beyond just credentials, we consider the role and responsibilities, your invaluable work experience, and the knowledge gained through education and training. We acknowledge and appreciate your unique skills and the diverse perspective you bring. Your journey with us is about more than just a job; it’s about finding the perfect fit for your professional growth and personal aspirations.
Are you interested in an exciting opportunity with an exceptional organization?! Apply today!
Location
Pittsburgh, PAJob Function
Research AdministrationPosition Type
Staff – RegularFull Time/Part time
Part timePay Basis
HourlyMore Information:
- Please visit “Why Carnegie Mellon” to learn more about becoming part of an institution inspiring innovations that change the world.
- Click here to view a listing of employee benefits
- Carnegie Mellon University is an Equal Opportunity Employer/Disability/Veteran.
- Statement of Assurance