Program Analyst (VERA Coordinator)

Veterans Affairs, Veterans Health Administration | Altoona, PA

Posted Date 11/08/2019
Description The James E. Van Zandt VA Medical Center consists of a parent site, located in Altoona, PA and 5 community based outpatient clinics (CBOCs) located in DuBois, Huntingdon, Indiana, Johnstown & State College, PA. The medical center serves Veterans from a 14 county area in Central PA, providing exceptional health care in the areas of Acute Care, Behavioral Health, Diagnostic Services, Urgent Care, Long Term Care, Pharmacy, Primary Care, Social Services, Specialty Care & Women's Health.

The Program Analyst (VERA Coordinator) serves as facility Veteran Equitable Resource Allocation (VERA) Coordinator for the James E. Van Zandt VA Medical Center, supporting top management, including the Executive Leadership Board, with information regarding the financial and related impact of various strategies and options being considered. This position has delegated appointing authority and responsibility to manage, direct and liaise with members of the Fiscal team, clinical documentation team, physicians and clinical leaders within the Chief of Staff's office on behalf of the Associate Medical Center Director for Operations (Chief Operating Officer) pertaining to all clinical charts written from within the Medical Center.

The Medical Center supports several geographically separated outpatient clinics and Vet Centers, with employee-serviced populations of between 600-2,300 employees. The facilities provide services which include but are not limited to providing a full range of patient care services such as medical, surgical, psychiatric, dentistry, long term care, etc., while utilizing state-of-the-art technology; teaching, education and research programs; as well as other professional, administrative, and technical support functions with the goal of providing outstanding medical care of our Veterans.

MAJOR DUTIES AND RESPONSIBILITIES:

The Program Analyst will serve as the VERA Coordinator and as a Data Analyst for the Medical Center. The position serves as the subject matter expert in the development and implementation of projects and programs that concentrate on business practices that result in improving data reliability, validity, and timeliness, from all levels of the medical center, and in properly capturing and documenting workload for facility funding.

The position is primarily responsible for the management and oversight of the VERA program, as the subject matter expert, to monitor, trend, and report statistical data to maximize the facility's VERA allocation and the identification of major revenue resources. The incumbent will utilize such data sources as Allocation Resource Center (ARC), VSSC, ProClarity, Austin NPCD, VistA, Decision Support System (DSS), Office of Quality & Performance (OQP), Inpatient Evaluation Center (IPEC), VA Data Warehouse and others to complete facility data initiatives. The position develops recommendations for changes that affect data quality for all levels of the medical center. Recommendations include developing comprehensive methods for innovative approaches to determining and assuring the reliability and validity of funding and workload data. Incumbent adapts methods, when necessary, to direct the optimal performance of studies, analysis, and plans for obtaining data. Comparative statistics and analysis involve identification and development of major health care indices for trend comparison.

The Program Analyst, while functioning independently, must have a comprehensive understanding of the mission, organization and programs of the Department of Veterans Health Care delivery system in the development and implementation of organizational system; and approaches along with improvements in the delivery of quality healthcare to our veteran population at the medical center. The Program Analyst must be fully cognizant of the programs, missions, goals, and objectives relating to VA activities. Incumbent must also be highly knowledgeable of National and Network issues (e.g., funding and performance issues) in order to provide rapid and appropriate recommendations to VA management.

Promotion Potential: The selectee may be promoted to the full performance level (GS-11) without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level.

Work Schedule: Tour of duty is varying daylight hours, Monday through Friday; however, weekend and evening hours may occur when Veteran needs arise. Travel to Altoona VAMC and other CBOCs as needed if staffing needs arise but at the time of travel the individual will be reimbursed according to local guidelines.

Telework: Not Available
Virtual: This is not a virtual position.
Position Description/PD#: Program Analyst (VERA Coordinator)/PD00947A
Relocation/Recruitment Incentives: Not Authorized
Financial Disclosure Report: Not required
Telehealth: Knowledge of Telehealth processes and procedures.To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 12/02/2019.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-9 position you must have served 52 weeks at the GS-7. For a GS-11 position you must have served 52 weeks at the GS-9.The grade may have been in any occupation, but must have been held in the Federal service. SF-50s that show your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance or others where time-in-grade was satisfied in the past, you must provide an additional SF-50s that clearly demonstrates one-year time-in-grade.

Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

GS-9: You may qualify based on your experience and/or education as described below:
  • Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-7 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Completing portions of fact-finding studies by extracting data from the appropriate sources and preforming statistical data analysis and/or problem definition analysis using various medical computer applications and database software. Completing tasks involving measuring the effectiveness, efficiency, performance and productivity of administration of technical programs, resource allocation and budgets. Effective use of written and oral communication to prepare and present findings, create or deliver briefings, presentations and reports to internal or external management and professional personnel in order to make recommendations regarding important issues and communicate new ideas. Knowledge and use of advanced medical terminology, health care records, coding processes, health care delivery systems, hospital management principles, changing health care trends, regulations imposed upon health care systems and health policy and medical reimbursement models. Assisting in the process to identifying individuals that should be involved in the approval of final work that affects operations of other departments. Assisting in the initiation and completion of required actions by developing deadlines for self and others, tracking status of assignments and assembling a final product for management review and approval. All work listed above is completed as a professionally prepared and self-reviewed product requiring little review or correction. Work may or may not be reviewed by management prior to submission to leadership. OR,
  • Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have a Master's or equivalent graduate degree -or- 2 full years of progressively higher level graduate education leading to such a degree -or- LL.B. or J.D. OR,
  • Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond 1 full year of graduate level education.
GS-11: You may qualify based on your experience and/or education as described below:
  • Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-9 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Completing complex fact-finding studies through the application of data extraction, statistical data analysis techniques, methods of problem definition analysis, database manipulation, medical reimbursement models, various medical computer applications, database software and computer coding skills to measuring the effectiveness, efficiency, performance and productivity of administration of technical programs, resource allocation and budgets. Advanced and independent use of written and oral communication to prepare and present findings, deliver briefings, presentations and staff reports to both internal and external high-level management and professional personnel in order to make recommendations, carry out specific actions regarding controversial issues and implement new ideas. Advanced knowledge and use of medical procedural nomenclature, terminology, health care records, coding processes, health care delivery systems, hospital management principles, changing health care trends, regulations imposed upon health care systems and health policy development and implementation and medical reimbursement models. Working independently to identifying individuals that should be involved in the approval of final work that affects operations of other departments, initiate required actions, develop deadlines, projects, and oversees ongoing actions for the work to be accomplished. All work listed above is completed as a finished product requiring little to no review or oversight by management. OR,
  • Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have a Ph.D. or equivalent doctoral degree -or- 3 full years of progressively higher level graduate education leading to such a degree -or- LL.M. OR,
  • Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond master's or equivalent graduate degree, LL.B. , J.D., or 2 full years of graduate level education.
You will be rated on the following Competencies for this position:
  • Administration and Management
  • Planning and Evaluation
  • Database Management
  • Organizational Performance Analysis
  • Information Management
  • Problem Solving
  • Organizational Awareness
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Physical Requirements: The work is primarily sedentary and may involve some walking, standing, bending, and carrying of light items. Constant use of a computer terminal and a telephone are required.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

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