The Department of Conservation & Natural Resources is on the lookout for a Seasonal Clerical Assistant 1 to join their team. This role is essential for delivering visitor services, managing reception tasks, and performing various clerical responsibilities that support the smooth functioning of the Moraine State Park Complex. If you are interested in contributing to this vibrant environment, do not hesitate to submit your application today!
This role functions as a receptionist at the Park Office and, on occasion, at the Marina Office, where the primary responsibility is to assist visitors by providing essential park information, addressing inquiries, and offering directions. The position requires proficiency in the Pennsylvania Reservation and Revenue System, as well as the ability to manage both telephone and written communications from park visitors, ensuring that inquiries are directed to the appropriate personnel.
The job entails executing clerical tasks within a defined work environment, adhering to established methods and procedures. Responsibilities encompass a range of activities, including the use of park revenue and reservation software to facilitate point-of-sale transactions, such as issuing boat launching permits, managing boat mooring reservations, and processing walk-in cabin bookings, along with other related items. The role also involves collecting fees and ensuring accurate financial accountability at the end of each shift, in compliance with cash management policies. Additionally, the position requires the organization of documents and electronic files in accordance with established filing protocols.
The receptionist is also responsible for preparing various documents, including letters, reports, and forms, as well as creating electronic materials such as advertisements for interpretive programs and other reports for the park's Outdoor Program Services team. Furthermore, assistance is provided in logging information from the maintenance department regarding vehicle usage, maintenance, or repairs, along with support in maintaining the filing system.
Proficiency in operating various office equipment is essential, including personal computers, scanners, copiers, fax machines, laminating machines, two-way radios, printing calculators, and telephone systems. The role may also involve performing additional office-related duties and incidental custodial tasks as required and assigned.
Interested in learning more? Additional details regarding this position can be found in the position description.
Work Schedule and Additional Information:
- Seasonal Full-time employment without benefits. The season runs from May to October.
- Shift hours and days vary due to operational need, with a 30-minute lunch
- Weekends, holidays and all shifts as needed at 37.5 hours per week
- Telework: You will not have the option to telework in this position.
- You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.
QUALIFICATIONS
Other Requirements:
- You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency.
- You must be able to perform essential job functions.
Legal Requirements:
How to Apply:
- Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
- Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
- Failure to comply with the above application requirements may eliminate you from consideration for this position.
Veterans:
Telecommunications Relay Service (TRS):
If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.
The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.
- Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
- Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
- Your score is valid for this specific posting only.
- You must provide complete and accurate information or:
- your score may be lower than deserved.
- you may be disqualified.
- You may only apply/test once for this posting.
- Your results will be provided via email.