Business Manager

Veterans Affairs, Veterans Health Administration | Wilkes Barre, PA

Posted Date 9/10/2019
Description This position is located in Facilities Management Service.

The incumbent will act as the technical liaison between Resource Management, the Contracting

Officer, and the Facilities Management Service.
Duties include:

  • Assist Procurement in gathering all required information necessary for solicitation and obligation.
  • Ensure that all required billing information and accounting codes are accurate and correct prior to obligation.
  • Assist Service Line requestors and Administrative Officers by walking them through the steps required for a procurement solicitation and award to include all necessary paperwork, selecting the proper accounting codes, invoice processing, payment tracking, and if necessary de-obligation of residual funding not expended.
  • Work closely with the Service Lines to ensure that all necessary training by designated Contracting Officer Representative (COR) certification, Resource Management training, and Appropriations Law training, etc. in an effort to identify training needs in the Service Line Community.
  • Communicate training needs to management as appropriate and, where applicable, make arrangements for group training on-site.
  • Enforce unauthorized commitments when infractions are made.
  • Incumbent will track and monitor all large contracts for the medical center.
  • Ensure that all accounting citations are accurate prior to obligation of funds by Contracting Officer.
  • Work with Project managers and other staff to ensure the documents facilitates accurate acquisition of their required supplies and/or services.
  • Assist in drafting justifications, memorandums, Memoranda of Understanding (MOUs), or other necessary pre-award contract file documents.
  • Assist Fiscal Service in data collections for Action Items and similar requests from management either within the facility or from the VISN/National level.
  • The Procurement Liaison will support the contracting office in identifying and developing approaches for acquisition planning; including acquisition strategy, risks, contracting methods, competition, sources, and schedules. Incumbent will assist in oversight of technical evaluation in source selection procurements.
  • Participate in formal/informal meetings and briefings to present findings and recommendations to management officials.
  • Prepare various written documents, i.e. reports, official correspondence, memoranda, and informational papers in conjunction with assignments.

Work Schedule: Monday- Friday 8:00am to 4:30pm
Telework: Not Available
Virtual: This is not a virtual position.
Position Description/PD#: Business Manager/PD044270
Relocation/Recruitment Incentives: Not Authorized
Financial Disclosure Report: Not requiredTo qualify for this position, applicants must meet all requirements by the closing date of this announcement, 09/30/2019.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-11 position you must have served 52 weeks at the GS-09. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

You may qualify based on your experience and/or education as described below:
  • Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-09 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Knowledge of procurement and contracting policies and procedures to plan, carry out, and monitor a full range of procurement and contract administration functions relating to wide and diverse range of service and goods that require and contain a variety of special provisions.

  • Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have Ph.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or LL.M., if related in business management, economics, statistics, mathematics, applied sciences, law, or other fields related to the position is qualifying for GS-11. Total undergraduate and graduate study must have included at least 9 semester hours in mathematics and statistics and 9 semester hours in economics. OR,
  • Combination: Applicants may also combine education and experience to qualify at the GS-11 level. To calculate, first identify the percentage of required education you have earned (when substituting, you cannot use the first 60 semester hours that you earned). Then identify the percentage of required experience you possess. Add the two percentages. The total percentage must equal at least 100 percent to qualify at the GS-11. For example, an applicant who has 9 semester hours of graduate level education (i.e. 50% of graduate education required) and 6 months of creditable specialized experience (i.e. 50% of the required experience) would equal 100% of the required experience for the position.
You will be rated on the following Competencies for this position:
  • Analytical Reasoning
  • Contracting/Procurement
  • Financial Management

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements: Work is performed in an office or similar setting involving everyday risks or discomforts which require normal safety precautions

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at

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