Legal Assistant & System Analyst

JOB ID: 25000002

Hershey, PA

Full-time

Job Category: Legal & Compliance

MHS is seeking a full-time Legal Assistant & System Analyst to provide the School’s Office of General Counsel with administrative support on legal matters. This role is an onsite position with annual salary range of: $56K to $74K plus generous benefits. This position reports to the Legal Operations Manager and plays an important role in the effective and efficient operations of a 10-person legal team. Responsibilities include:

• Managing litigation and other legal matter files. Includes assisting in the preparation and management of case files from opening to closing.
• Assisting in the preparation of legal documents, including litigation hold notices.
• Records and data collection and record management. Includes coordinating document location via the departmental indexing system and records management systems (including tickler systems).
• Tracking, managing, and auditing assignments and creating legal reports through the Navex case management software system.
• Draft and prepare regular reports, memos, and other documents, including Board materials.
• Provide case entry support utilizing the EthicsPoint case management system.
• Managing multiple calendars.
• Extensive phone interactions as well as face-to-face meetings.
• Taking meeting minutes.
• Office administration duties including external counsel contracting and invoicing, HRIS processing, etc.
• Providing general clerical and administrative office assistance within the department.
• Effective organization, attention to detail, ability to multitask, and critical thinking skills are a must.
• Coordinate meetings, manage projects, financial administration, and other duties as needed.

Qualifications:

• Associate’s degree or higher.
• At least 5 years of experience in legal office administration and system support.
• Exceptional skills with technology including Microsoft applications, legal systems, and databases.
• Strong office administration skills including exceptional organizational skills, detail orientation, confidentiality, etc.
• Exceptional verbal and written communication skills.
• Strong interpersonal skills including the ability to effectively work within teams.
• Demonstrated success in independently multi-tasking competing priorities with a high degree of accuracy and efficiency.
• Ability to meet deadlines and ensure results for key accountabilities.
• Candidates must demonstrate a high degree of integrity as all MHS staff are role models for students.
• Candidates should be comfortable actively engaging with MHS students.