Supervisory Occupational Therapist

Veterans Affairs, Veterans Health Administration | Pittsburgh, PA

Posted Date 8/12/2019
Description The duties and responsibilities of the Supervisory Occupational Therapist are carried out throughout the Pittsburgh VA Medical Center. Individuals at this grade level are responsible for managing staff with the Rehabilitation Services. The supervisory Occupational Therapist works collaboratively with the Program Coordinator of Rehabilitation Services.

The Supervisor of the Occupational Therapy department must hold an Occupational Therapy License for assignment at this grade level. The Supervisor of the Occupational Therapy department administratively manages and directs the Occupational Therapy Programs.

Some of the major duties include but are not limited to:
  • Responsible for the supervision, administrative management, & direction of the occupational therapy program in Rehabilitation Service
  • Provides direct supervision over acute care Rehabilitation Services with some oversight to inpatient, homecare & outpatient occupational therapy rehabilitation services.
  • Coordinates patient flow at University Drive for any/all rehabilitation services to increase access to care, timely discharges with updated discharge recommendations, decrease inappropriate admission based on qualification standards & Veteran needs.
  • Scheduling & daily communication with internal & external stakeholders regarding inpatient rehabilitation services for acute care, prehab appointments, same day surgeries.
  • Coordinating staffing schedules for Geriatric Evaluation and Management Clinic, ALS Clinic, Geriatric Driving and Safety Clinic, CVT, Functional Capacity Evaluations, Rapid Access, Cardiac Rehabilitation, Rehab on Demand, & Edema/Wound.
  • Rehabilitation representative for utilization management working in collaboration with Medicine teams, Surgical services, Veteran advocate, Case Management, Social Work Services at University Drive across all settings.
  • Point of contact for interdisciplinary team meetings, specialty care team meetings, & medicine team meetings at University Drive.
  • Possess knowledge of human resources administration, to function as a liaison for the staff.
  • Ability effectively manage resources through the 5 year budget plan, developmental needs, & emerging programs.
  • Responsible for the development & implementation of policies & procedures in the acute care setting.
  • Possess ability to effectively supervise, direct, & manage a diverse staff & administrative support staff.
  • Gathers inpatient therapy occupational therapy data, performs analyses, & interprets trends from Patient Aligned Care Team (PACT) data, Action Required reports, Decision Support Systems (DSS) mapping, and workload.
  • Monitors rehab workload & access data utilizing VA data sources
  • Plans & administers Occupational Therapy, in more complex cases.
  • Communicates, both orally and in writing, with patients, families, caregivers, & other healthcare professions to facilitate the multidisciplinary treatment process.
  • Interpret clinician prescriptions & referrals.
  • Utilize appropriate screening & evaluation techniques required to appropriately provide direct patient care.
  • Assesses, plans, implements, & evaluates the delivery of Occupational Therapy and Rehabilitation services.
  • Independently develops and implements Occupational Therapy, evaluation & treatment programs using knowledge & judgment of clinical signs and symptoms.
  • Administers diagnostic testing procedures used in the Occupational Therapy, profession.
  • Creates daily workload assignments based on acute care Occupational Therapy census, staff weekends & daily monitoring to insure equality in caseloads considering difficulty.
  • Conducts orientation and training of new staff Occupational Therapy staff members.
  • Conducts monthly staff meetings.
  • Provides an in-service quarterly.
  • Provides clinical training for students to include mentoring students in the Occupational Therapy clinical education program.
  • Implements and maintains components of ongoing Quality Management Plan as it relates to Occupational therapy deliverance of care.
  • Conducts ongoing monitoring of processes & workload assignments of occupational therapy staff.
  • Pursues continuous quality improvement in the processes of patient care & inter-services collaborations.
  • Works effectively with treatment team members and other health care providers in coordinating the patient's total care.
  • Consults with staff physicians & nurses from all specialty areas, through patient presentations, specialty clinics and/or conferences.
  • Coordinates requests for orthotic/prosthetic devices & contacts the Prosthetics Representative when supply & delivery problems arise and actively collaborates to rectify the situation.
  • Collects and compiles appropriate data for statistical and narrative reports required, submitting these reports in a timely fashion.
  • Conducts in-service for medical center employees.
  • Uses standard & non-standard methods for evaluating and interpreting a wide variety of complex occupational therapy patient functional levels & providing progressive evidence based treatment.
  • Performs other related duties as assigned.

Work Schedule: Monday - Friday 8:00 am - 4:30 pm with rotating shifts required for patient care & administrative needs. Frequent travel between sites/campuses, including CBOCs & home visits; occasional travel to VISN 4 sites.
Financial Disclosure Report: Not requiredTo qualify for this position, applicants must meet all requirements by the closing date of this announcement, 08/19/2019.
Basic Requirements:
  • United States Citizenship: Non-citizens may only be appointed when it is not possible to recruit qualified citizens in accordance with VA Policy.
  • Education: Graduation from a degree program in occupational therapy approved by the Accreditation Council for Occupational Therapy Education (ACOTE) or predecessor organizations to include an internship (supervised fieldwork experience required by the educational institution). The ACOTE is the only accreditation agency recognized by the United States Department of Education (USDE) and the Council for Higher Education Accreditation (CHEA). Degree programs may be verified by contacting the American Occupational Therapy Association website or at their office address: American Occupational Therapy Association, P.O, Box 31220, Bethesda, MD 20824-1220.
  • Foreign graduates of occupational therapy programs meet the requirements subparagraph 2b(1) if they have a current, full, active and unrestricted license/certification/registration/trademark referred to in subparagraph 2d and certification/registration referred to in subparagraph
  • NOTE: Effective January 1, 2005, ACOTE accredits only master or doctoral degree programs in occupational therapy. Certification/Examination: Possession of written documentation that the individual has passed the entry-level certification examination for OTs which is administered by the National Board for Certification in Occupational Therapy (NBCOT).
  • NOTE: Effective January 1, 2007, candidates for certification as an Occupational Therapist Registered (OTR) must be a graduate from a post-baccalaureate accredited occupational therapy program approved by NBCOT or be a graduate from a degree program recognized by NBCOT or considered equivalent to the American Occupational Therapy education standard.
  • State Licensure/Certification/Registration/Trademark (hereafter referred to as state regulatory requirement): The OT must hold a full, current, and unrestricted state license, certification, or registration or trademark to practice occupational therapy in a State, Territory, a Commonwealth of the United States (i.e., Puerto Rico), or in the District of Columbia.
  • NOTE: The OT must maintain full, current and unrestricted license, trademark, registration, or certification as required by state statute. The majority of states have determined that licensure is the most effective approach to regulating occupational therapy practitioners. As of the date of this standard, 47 states, the District of Columbia, Guam, and Puerto Rico license OTs; two states-Hawaii and Michigan-have registration laws; and one state, Colorado, has a title protection trademark law.
  • Loss of Credential: An employee in this occupation who fails to maintain OTR registration and meet state regulatory requirements must be removed from the occupation, which may also result in termination of employment.
  • Exceptions for the Graduate Occupational Therapist
  • (1) OTs who are graduates from an approved occupational therapy program but do not possess the NBCOT OTR certification and/or do not meet the state regulatory requirements, may be given a temporary appointment as a graduate OT not-to-exceed two years under the authority of 38 U.S.C. § 7405(c)(2). This appointment may not be extended.
  • (2) The OT in these cases may provide care only under the supervision of an OT who meets all state regulatory requirements.
  • Grandfathering Provision. All OTs employed in VHA on the effective date of this qualification standard are considered to have met all qualification requirements for the title, series, and grade held including positive education and licensure/trademark/registration/certification. For employees who do not meet all the basic requirements required in this standard, but who met the qualifications applicable to the position at the time they were appointed to it, the following provisions apply:
  • (1) They may be reassigned, promoted up to and including the full performance (journeyman) level, or changed to lower grade within the occupation, but may not be promoted beyond the journeyman level or placed in supervisory or managerial positions.
  • (2) If an OT who was retained under this provision leaves the occupation, the employee will lose protected status and must meet the full VA qualification standard requirements in effect at the time of reentry to the occupation.
  • (3) OTs initially grandfathered into this occupation, who subsequently obtain additional education and/or licensure/certification/registration that meet all the basic requirements of this qualification standard, must maintain the required credentials as a condition of employment in the occupation.
  • (4) OTs who are appointed on a temporary basis prior to the effective date of the qualification standard may not have their temporary appointment extended or be reappointed, on a temporary or permanent basis, until they fully meet the basic requirements of the standard.

Preferred Experience: Please make sure your resume supports
  • Specialty Certifications in Occupational Therapy
  • Multi-site and Multi-discipline supervisory experience
  • Additional trainings in leadership/management
Grade Determinations: In addition to meeting the basic requirements, one year of progressively complex experience equivalent to the GS-12 grade level. In addition, the candidate must demonstrate all the following KSAs.
  • Knowledge of contemporary occupational therapy across multiple areas of practice, and the demonstrated ability to apply this knowledge to provide clinical guidance to staff OTs within the department.
  • Knowledge of human resources administration, including such functions as the ability to interview and select qualified applicants, monitor and evaluate performance, and maintain effective labor management relations within scope of responsibility.
  • Ability to effectively supervise, direct, and manage a diverse therapy staff.
  • Skill in interpersonal relationships and conflict resolution.
  • Ability to analyze clinically appropriate data effectively to optimize quality, performance, and productivity within the section.
  • Ability to set priorities, delegate tasks, and solve problems in order to meet multiple deadlines and identify/address organizational problems.

References: VA Handbook 5005/25 Part II Appendix G14

The full performance level of this vacancy is GS-13.

Physical Requirements: The Occupational Therapy may engage in the following activities/positions/tasks as defined: Lifting/carrying up to 30 lbs. intermittently, frequent walking, standing, sitting. Occasional stooping, kneeling, overhead reaching, fine manipulation, pushing, and/or pulling. In addition, occasional operation of a motor vehicle may be indicated.

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