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Clerical Assistant 1 (BMV)

Commonwealth of PA | Dauphin County, PA

Posted Date 5/27/2025
Description The Bureau of Motor Vehicles is currently seeking to fill the position of Clerical Assistant 1. This role is essential for the efficient operation of the BMV and BDL, as it involves receiving, opening, sorting, and batching all incoming and outgoing documents and materials. The Clerical Assistant will play a crucial part in ensuring that all correspondence and paperwork are accurately processed and delivered in a timely manner. If you are detail-oriented and enjoy working in a dynamic environment, this is a fantastic opportunity to contribute to the vital functions of the Bureau. Do not miss your chance to apply today and become a part of our dedicated team!


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In this position, you will be responsible for receiving mail from the post office, which arrives in bags and trays, including certified registered mail that requires a signature upon delivery at the Dock. Your duties will involve sorting through the incoming mail to identify and separate items related to the Bureau of Motor Vehicles (BMV) and the Bureau of Driver Licensing (BDL), ensuring that these are placed in the appropriate grey bins for efficient delivery. Additionally, you will open and sort the mail, repair any torn pieces, and log as well as scan bulk packages. The use of a mail slitter machine will be necessary for opening envelopes, and it is essential to maintain the cleanliness of this equipment. Bulk packages will be scanned and recorded into the WTS System using a handheld scanner, with the information subsequently downloaded into the system. You will need to carefully read addresses to differentiate between pipeline items and those designated for delivery to various locations. The role requires making at least two trips each day for the pickup and delivery of mail. Furthermore, you will be tasked with removing all contents from envelopes, flattening sheet work, and eliminating staples and paper clips. Any torn documents must be mended with tape, and you will need to read form numbers to assemble checks and documents, placing them in transporters according to CARATS and DL sorting procedures. It is important to note that employees are expected to meet a monthly goal of processing between 70 to 79 pieces of mail per hour on a daily basis.

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information: 

  • Full-time employment
  • Work hours are 7:00 AM to 3:00 PM, Monday - Friday, with a 30-minute lunch.
  • Telework: You will not have the option to telework in this position. 
  • Salary: In some cases, the starting salary may be non-negotiable.
  • You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.
QUALIFICATIONS
Additional Requirements:
  • You must be able to perform essential job functions.

How to Apply:
  • Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
  • Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
  • Failure to comply with the above application requirements may eliminate you from consideration for this position.
 
Veterans: 
 
Telecommunications Relay Service (TRS): 
  • 711 (hearing and speech disabilities or other individuals).
 
If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date. 
 
The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

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