Administrative Officer

Executive Office for U.S. Attorneys and the Office of the U.S. Attorneys | Pittsburgh, PA

Posted Date 10/09/2019
Description For more information on the Department of Justice and the United States Attorneys' Offices, visit http://www.justice.gov/usao/.

Serves as the Chief of the Administrative Division and administrative advisor to the U.S. Attorney for planning and managing the United States Attorney's Office resources. Typical work assignments will include:
  • Planning and managing a comprehensive administrative support program that includes the spectrum of administrative support services, e.g., budget, administration, personnel, space management, purchasing, information technology management, internal controls, mail, records, acquisitions, communication services and supplies.
  • Supervising through subordinate supervisors a staff of approximately 10 administrative, technical and clerical personnel, organized into 3 distinct organizational units. Setting goals and priorities. Preparing schedules for completion of work.
  • Analyzing management issues for the District, and developing short and long range plans to ensure office operations are conducted efficiently and effectively and meet mission requirements.
  • As an Operating Plan district, exercising significant autonomy for short and long range budget administration. On behalf of the U.S. Attorney, serving as the primary financial manager for the District; responsible for budget formulation, presentation to EOUSA, and execution.
  • Developing and managing a comprehensive district-level personnel program exercising final authority for personnel planning and management activities to meet the short and long range needs of the office.
  • Projecting and analyzing space needs based on proposed initiatives, staff changes, and technology improvements. Designing office layouts, schedules alterations and repairs, oversees building renovation, and directing the relocation of personnel to new space.
  • Planning and providing for all management services and office support functions in the district which include printing, publications, automation, selection of furniture and equipment, property management, and supplies.
  • Overseeing the purchasing program to ensure purchases are within delegated authority and guidelines.
  • Managing the information technology program for the district ensuring employees have hardware and software needs to meet mission requirements.
GS-14: To be eligible at the GS-14 level, you must have ONE year of Specialized Experience at the GS-13 level in Federal Service.
Specialized experience must have provided the applicant with the ability to support senior management of an organization through independently planning, analyzing, managing, evaluating, and exercising delegated authorities (e.g. signature/approval authority) for one or more of the following administrative programs: financial management, human resources, information technology, and/or contracting/acquisitions, through subordinate technical staff.
Examples of qualifying experience include:
  • Supervising a Financial Management program that includes budget, accounting, or auditing operations.
  • Supervising a Human Resources (HR) program that delivers the full range of HR services (e.g., staffing, classification, employee benefits, pay administration, performance management),
  • Supervising an Information Technology (IT) program that delivers systems management and administration, customer/user support, and application of new technology
  • Supervising an acquisitions or contracting function
  • Supervising an administrative support function that provides a combination of administrative or related services to an organization comparable to the level described above.
Selective Placement Factor: A selective placement factor is determined to be essential for successful performance in this position. Those candidates who do not meet the following selective placement factor will be rated "not qualified" for the position.

Selective Placement Factor: Demonstrated ability to supervise at least one of the following administrative programs through subordinate staff (human resources, financial management, information technology, or acquisitions/contracting).

Career Transition Assistance Plan (CTAP)-The CTAP provides eligible surplus and displaced competitive service employees in the Department of Justice with selection priority over other candidates for competitive service vacancies. If your Department of Justice component has notified you in writing that you are a surplus or displaced employee eligible for CTAP consideration, you may receive selection priority if: 1) this vacancy is within your CTAP eligibility, 2) you apply under the instructions in this announcement, and 3) you are found well-qualified for this vacancy. To be well qualified, you must satisfy all qualification requirements for the vacant position and receive a score of 85 or better on established ranking criteria. You must provide a copy of your written notification of CTAP eligibility with your application. Additional information about CTAP eligibility is at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.

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