Secretary (Unit Secretary)

Justice, Bureau of Prisons/Federal Prison System | Gregg Township, PA

Posted Date 9/13/2019
Description

Why work for the Federal Bureau of Prisons?

You can have a meaningful career with an agency that truly values a diverse workforce. You will find a diverse workforce employed from entry level jobs to senior management positions. We protect public safety by ensuring federal offenders serve their sentences of imprisonment in facilities that are safe, humane, and provide reentry programming. Employees at correctional facilities perform correctional work regardless of their specific occupation.

Handles routine inquiries from both staff and inmates, providing technical assistance and answering questions regarding the general nature of correctional programs. Screens telephone calls or personal contact with staff/inmates, utilizing own judgement in directing the caller to the most qualified staff member.

Maintains subject matter files and records. Sets up and maintains logs showing the status of actions and correspondence. Ensures that files include all required documents and that all documents are properly signed. Using either a word processor or a conventional typewriter, types narrative and tabular material as described herein. Maintains Bureau of Prisons Program Statements, Operations Memoranda, administrative and regulatory requirements, correspondence files and records in the operation of the office. Responsible for the preparation of draft and/or final form of material such as, memoranda, letters, reports, requests, etc., as assigned. Performs a variety of administrative support duties, such as taking and transcribing meeting minutes, copying and filing and appropriate disposal of sensitive documents.

Along with all other correctional institution employees, incumbent is charged with responsibility for maintaining security of the institution. The staff correctional responsibilities precede all others required by this position and are performed on a regular and recurring basis.

To be considered for the position, you must meet the following qualification requirements:

Education:

GL-05: Successfully completed 4 years of education above the high school level in any field for which high school graduation or the equivalent is the normal prerequisite is creditable at the GL-05. This education must have been obtained in an accredited business, secretarial or technical school, junior college, college or university. One year of full-time academic study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university, or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial, or technical school.

GL-06: As a general rule, education is not creditable above GL-05 for most positions covered by this standard; however, graduate education may be credited in those few instances where the graduate education is directly related to the work of the position.

OR

Experience:

GL-05: One year of specialized experience that equips you with the qualifications to successfully perform the duties of the position. You must have at least one year of specialized experience equivalent to the GL-04 level in federal service.

Some examples of this qualifying experience are:

  • Experience preparing, receiving, reviewing and verifying documents.
  • Experience processing transactions and maintaining office records.
  • Experience locating and compiling data or information from files and other data sources.

GL-06: One year of progressively responsible specialized experience that equips you with the qualifications to successfully perform the duties of the position. You must have at least one year of specialized experience equivalent to the GL-05 level in federal service.

Some examples of this qualifying experience are:

  • Experience receiving telephone calls and visitors, handling requests for information, processing incoming and outgoing materials such as correspondence, reports and memoranda.
  • Experience editing and composing letters and reports, transcribing notes, and reviewing correspondence.
  • Experience performing office automation duties using a personal computer, preparing a calendar, worksheets, typing a variety of documents such as letters, forms, schedules, meeting minutes, and maintaining computer files.
  • Experience scheduling and maintaining appointments, coordinating meetings and conferences, making travel arrangements, and performing time and attendance functions.

OR

Combination of Education and Experience:

GL-05 only: Equivalent combinations of successfully completed post-high school education and experience may be used to meet total experience requirements at grades GL-05 and below. Only education in excess of the first 60 semester hours (i.e., beyond the second year) is creditable toward meeting the specialized experience requirement.

Credit will be given for paid and unpaid experience. To receive proper credit, you must show the actual time (such as the number of hours worked per week) spent in activities.

**Your eligibility for consideration will be based on your responses to the questions in the application.**

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